After completing the preparations, focus on making a great first impression for your new hire before they come on board. You can achieve this with a well-planned preboarding process.
✅ Sending a welcome package—Motivate them with company merchandise or other items to get them excited about joining their new role.
✅ Sending a welcome message—Set the tone of your relationship upfront with a welcome message that:
Gives them helpful information.
Demonstrates your organization's culture and perspective.
Answers commonly asked questions.
Initiates a sense of belonging with your organization, particularly for remote or hybrid roles.
➡️ Need suggestions for a memorable welcome package? Check out ten welcome package ideas to excite and inspire your new hires.
On your new hire's first day, give them an engaging start:
✅ Arrange a welcome reception—Greet them with warmth and openness and team introductions. Spend time with them, and introduce them to an onboarding buddy who will guide them through their first day (and beyond).
✅ Sort out access logistics—Ensure they have access to the business premises, systems, hardware, and tools they need.
✅ Take them through orientation—Finalize admin work, discuss your organization's mission and vision, take them on a workplace tour, arrange any mandatory training, and acquaint them with your company's L&D systems and procedures.
After a welcoming first day, continue helping your new hire settle in over their first week.
✅ Have 1:1 conversations—Discuss expectations and how you'll work together, build rapport, and answer any questions they have.
✅ Establish role clarity—Set out and explain the specific responsibilities of their role, including tasks, deliverables, processes, goals, and KPIs, such as:
Identify and develop training needs.
Manage training policy and procedures.
Support third-party training vendors.
Plan and facilitate a minimum number of training sessions per month.
Develop and schedule continuing education workshops.
Supervise training staff.
Onboard new training hires.
✅ Communicate a role plan—Discuss their 30-60-90 day plan and make them aware of expected milestones and deliverables.
✅ Encourage networking—Highlight meetings that they should attend, introduce them to stakeholders, and engage them to get to know their colleagues through coffee or lunch roulettes (in-person or virtual).
✅ Initial assignment—Give them an early project. For example, they can evaluate and suggest improvements on an existing training course, supported by a business playbook that outlines your organization's L&D framework, processes, and goals.
✅ Celebrate—Cap off their first week with a message or quick meeting to celebrate their progress and build enthusiasm for the weeks ahead.
First 30 days
During the first month, focus on helping your new hire become proficient in their role.
✅ Communicate regularly—Check in with them regularly, e.g., using Slack, Teams, email, or in-person, and offer useful tips to help them be more effective in their new role.
✅ Check goal progress—Help them meet the core deliverables discussed in week 1.
✅ Onboarding buddy—Check in with their onboarding buddy and offer guidance.
⚙️ Why you need to automate your training supervisor onboarding process
Proper onboarding takes time and effort. And to do it well, you need a structured and thorough approach.
So, how can you create a consistent, repeatable, seamless onboarding experience for all your new hires?
Employ a structured and guided process by automating employee onboarding. You will save time, boost productivity, and create better, more reliable onboarding experiences for your training supervisor and other new hires.
➡️ See how our customers, Alasco and Storyblok, boosted their onboarding productivity and enhanced their new hires' onboarding experience (in-person and remote) through automation.
"[Zavvy's] Slack integration is so cool - and we want to get everything out of it: From automatically creating channels for new cohorts to reminding and engaging all stakeholders involved." Nina Hübner, Recruiting Manager at Alasco.
💪 Training programs that deliver step-by-step content instead of overwhelming learners.
Book a free demo to see how our automated employee enablement tools will take your employee experience to the next level.
Alex is a marketer at Zavvy. On this blog, he mainly shares insights gained from discussions with selected experts and from helping our customers set up and improve their onboarding or learning programs.