Onboarding Event Scheduling

All your onboarding events, scheduled on autopilot

Automatically manage your orientation events across locations, departments, and seniority. Save hours digging through calendars and create more human new hire experiences instead.

Automated onboarding event scheduling tool for employees

These fast-growing companies are hiring hundreds of people every year without having to worry about onboarding.

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The first week at a company should be all about making connections.

No matter if your team works remotely, hybrid, or in-office:
Live meetings are vital to create bonds, strengthen belonging, and answer questions.

Get a demo

But, juggling calendar invites is a mess.

It gets complex fast

Setting up 10+ meeting events per cohort, inviting hosts and newbies based on department, location, and seniority, double-checking to not leave anyone out...

It takes hours

Managing calendar events is not only boring, It easily costs your team 2-4 hours every month. Time busy people ops teams don't have - and that they'd rather spend on meaningful tasks.

And tracking? Well...

During onboarding, the last thing you'll want is to leave new hires out and mess up the first impression. But once things get complex, this is easier said than done.

Scheduling your onboarding events can be so easy.

Set up once

Create the calendar events new hires should go through depending on availability, location, or department.

Schedule and run forever

Automatically schedule your whole orientation phase and invite all stakeholders without lifting a finger.

For people teams AND people

"I am so happy I chose Zavvy over all the other products we considered. It is amazing to work with you.
Many employees of ours stated it was the best onboarding experience they ever had and most of them worked in many different companies"
Danielle Rouse
People Operations Partner, Primer
"What surprised me most was that you can automate so much without sacrificing experience. We are sending people trackable tasks, engaging content, fun reminders via Slack, and connecting them to their onboarding buddies. All with a single click."
Markus Schwarz
People Experience Manager, Storyblok

Build

Set up your onboarding events once.

Sync your calendars, sync your HRIS system. Create all your onboarding events once - and specify invitation criteria based on starting date, department, location, and more.

👬 Onboarding buddies

Assign a buddy to every new hire and engage both with helpful guidance along the way.

📅 Event scheduling

Automatically arrange orientation days, founder intros, new hire meetups, and more.

💬 Stepwise delivery

Send out info piece-by-piece with little and big messages that take new hires by the hand.

☑️ Tasks for all stakeholders

Assign tasks to people managers, IT, and other colleagues to align everyone at ease.

✈️ Preboarding

Bridge the gap between signing the contract and starting a job by creating real excitement.

⚙️ Integrations

Connect collaborations tools like Slack, HRIS systems like Personio, and all existing content.

Onboarding orientation events at a click

Assign

Invite new hires to the meetings they need

Automatically take into account calendar availability and book events around it. Send out invitations to hosts and participants based on your criteria. Track events and status.
Save multiple hours every week and focus on the actual meetings, instead of juggling calendar invites.

Create the onboarding experience your new hires have been dreaming of - without getting lost in busywork.

Event scheduling

Automatically arrange orientation days, founder intros, new hire meetups, and more.

Onboarding buddies

Assign a buddy to every new hire and engage both with helpful guidance along the way.

Stepwise delivery

Send out info piece-by-piece with little and big messages that take new hires by the hand.

Tasks for all stakeholders

Assign tasks to people managers, IT, and other colleagues to align everyone at ease.

Preboarding

Bridge the gap between signing the contract and starting the job by maintaining real excitement.

Integrations

Connect collaborations tools like Slack, HRIS systems like Personio, and all existing content.

Get a demo

How our customers are getting 5-star employee ratings at scale

Run engaging orientation meetings that leave nobody behind.

Learn how to free up your own calendar by booking recurring new hire meetings on autopilot.

Integrating your favorite tools

No need to add people one-by-one. Import profiles from Personio easily with just a few clicks.
Automatically sync base date so you won't have to invite people or roles yourself.
Automatically sync base date so you won't have to invite people or roles yourself.
Reach people where they are. Push automatic notifications or foster exchange.
Reach people where they are. Push automatic notifications or foster exchange.
Embed surveys, quizzes, or interactive exercises.
Embed your Google Sheets, Docs, Presentations, or Forms directly.
Embed any YouTube video to enrich your journeys with external content or homemade clips.
Embed any Vimeo video to enrich your journeys with external content or homemade clips.
Record tutorials or intros in seconds and directly embed them into your journeys.
Directly embed your Powerpoint decks, Excel sheets, Word docs and more.
Enable Google Single Sign-On (SSO) to make signup as easy as it gets.
Enable Okta Single Sign-On (SSO) for a seamless registration process.
No need to add people one-by-one. Import profiles from Personio easily with just a few clicks.

For people teams AND people

"I am so happy I chose Zavvy over all the other products we considered. It is amazing to work with you.
Many employees of ours stated it was the best onboarding experience they ever had and most of them worked in many different companies"
Danielle Rouse
People Operations Partner
“Our company is growing extremely fast. Zavvy helps us onboard new colleagues at scale and get them up to speed quickly. What they value most is the engaging experience that motivates them and tests their knowledge."
Chrstina Stihl
People Partner
"I really like how straightforward, simple, and user-friendly the tool is. Even if you use it for the first time, you won’t get confused."
Nevena Buzek
People Experience Manager
“I’m very proud of our onboarding experience. Our goal was to increase the candidate experience and create an innovative process. And we did. The feedback we’re getting from new colleagues is great!”
Nina Hübner
Team Lead Recruiting
"We effortlessly scaled our onboarding across 50 locations, while our new hires rate their experience very highly."
Barbara Imm
Head of HR
"Due to our innovative leadership trainings on Zavvy, 100% of all people managers feel supported in their growth"
Patrizia Przybylski
Senior People Operations Consultant
"The best Onboarding process of my career thus far. Awesome!"
Caroline Orie
Senior Consultant Privacy