AI Tools for HR Processes: Shopping Guide + 7 Tools Compared

AI tools are now the HR pro's secret weapon if you want to accomplish more with less effort: streamlining processes, enhancing efficiency, and gaining invaluable insights. 

But with an array of tools on the market, how can you select the one that best fits your needs? 

This article will compare seven top AI tools for HR processes: 

• We'll dive into their features. 
• Assess their strengths and weaknesses. 
• Help you understand which tool could be the perfect fit for your HR operations.

We also added an implementation checklist, so you can make the most of your preferred AI tool for HR. 

🤖 What are AI tools in HR? 

AI tools in HR are software applications that use artificial intelligence (AI) techniques to streamline and enhance human resources (HR) processes.

They are crucial in optimizing and augmenting HR systems and processes, encompassing hiring and onboarding protocols, personnel administration, career progression, and more.

The growing significance of AI in the HR industry is evident in its ability to address the constantly evolving requirements of the workforce. 

By harnessing the power of machine learning, natural language processing, and data analytics, AI tools automate operations, enhance decision-making capabilities, and provide invaluable insights into the realm of HR.

🧰 7 AI tools for HR that can take your people processes to the next level

1. Zavvy

Experience the power of Zavvy's AI-driven 360° Growth System, designed to simplify and streamline your people development programs. With this end-to-end HR solution, you can bridge the gap between feedback, development goals, and action, empowering your employees to reach their full potential.

This AI tool for all HR managers effortlessly connects valuable insights with concrete actions, transforming abstract development goals and career frameworks into tangible results amidst the chaos of work. 

With Zavvy AI, you can: 

• Create career frameworks. 
• Build an immersive training library. 
• Create personalized training courses.
• Summarize feedback results. 
• Populate your company's competency matrix in just minutes. 
• Generate actionable development plans with concrete action plans based on job roles, feedback, and leveling opportunities. 

This time-saving feature allows you to fine-tune your people strategy and HR policies for maximum impact.

Recognizing the critical link between career paths, feedback, and training, Zavvy seamlessly integrates all aspects of people development. 

Use it to establish a comprehensive system that aligns career paths, feedback, and training, fostering holistic and impactful growth for your employees.

2. ChatGPT

Since its launch, ChatGPT has emerged as the favorite in the AI universe, sparking discussions on its impact on the economy, skills, and how we work.

As an HR professional, you can leverage ChatGPT to streamline your work and enhance your HR activities, such as:

1. Create feedback questions.
2. Help colleagues phrase their feedback.
3. Write the first drafts of your HR policies.
4. Curating keywords for your job description.
5. Collect interview questions.

🤖 For more detailed how-to's and 3 extra use cases, check out our article 8 Practical ChatGPT Hacks in HR.

3. Effy

Effy is another powerful tool for your HR department that infused artificial intelligence into its feature set.  

As a performance management software, Effy allows you to track employee performance, get 360-degree feedback, and identify areas for improvement.

Effy offers AI-generated feedback insights at the end of feedback cycles. With feedback summaries, each employee can quickly review their strengths and areas of improvement.

4. Olivia, Conversational AI Assistant

Gone are the days of sifting through endless stacks of resumes and laboring over cumbersome scheduling tasks. Olivia takes charge, streamlining your people processes. 

Whether identifying top candidates, managing scheduling intricacies, promptly addressing inquiries, or facilitating smooth onboarding, Olivia emerges as the ultimate solution.

At the forefront of Olivia's prowess lies its conversational recruiting support system, which revolutionizes the interview organization for potential employees: 

• It guides candidates through the application process, providing timely updates to foster a positive and immersive candidate experience.
• It answers any candidate's question — 24/7 in 112 languages.
• Communicates directly with candidates via automated SMS, WhatsApp, Messenger, or chat and 1:1 text messaging. 
• It schedules interviews with the best job candidates. 

With Olivia, you gain the freedom to concentrate on more strategic and high-value aspects of recruitment. With the burden of time-consuming tasks lifted, efficiency soars, paving the way for a transformative recruitment process. 

5. iMocha

iMocha is an AI-powered tool that revolutionizes the recruitment process for companies of all sizes. It's an online assessment and skills testing platform that streamlines the hiring process by providing a comprehensive range of pre-employment skill tests and coding challenges to evaluate candidates' technical abilities.

Recruiting is often lengthy and costly, susceptible to unconscious bias that can hinder workplace diversity and inclusion. 

However, with iMocha's AI assessment platform, you can overcome these challenges and mitigate bias in your recruitment process.

Expect diverse features designed to save time and enable HR professionals to make faster decisions. From engaging and screening candidates to conducting interviews, iMocha helps organizations find the perfect job-fit candidates.

iMocha leverages AI technology to deliver accurate, reliable, and actionable insights into the skills and abilities of candidates and employees.

6. Talmundo

With Talmundo, you can overcome your onboarding challenges and create a consistent, automated process that fosters positive engagement while saving you valuable time and resources.

This AI HR management tool uses interactive content and an integrated feedback loop to engage your employees, making them happier and more productive. Its intuitive reporting dashboards allow you to see exactly what's happening in your company, so you can keep improving the employee experience for future success.

You can integrate Talmundo into your company's HR system for seamless onboarding, offboarding, and other processes. 

Talmundo uses AI to create an onboarding chatbot to answer employee questions and help them understand the essential things they need to know about your company.

7. Leena AI 

AI-powered virtual assistant Leena AI provides automated HR support to elevate the employee experience while helping you manage every stage of the employee journey.

As your dedicated employee help desk, Leena can resolve employee queries in real-time. The platform facilitates employee surveys, pulse checks, and feedback collection through conversational interactions, ensuring continuous engagement and satisfaction.

You can also use Leena to unify all employee touchpoints, interactions, and information, enhancing employee relationship management. Moreover, it enables you to build personalized, long-term relationships by delivering tailored support and guidance.

⚙️ Types of AI tools for HR

According to HR expert Josh Bersin, HR will radically change the HR tech landscape, and we're here for it! 

Here are some AI in HR examples to show how AI is making its mark in human resources.

AI for recruitment

AI streamlines and automates recruitment processes, handling tasks like candidate sourcing, resume screening, and interview scheduling. It efficiently analyzes data from various platforms to match ideal candidates to job requirements, reducing human error and saving time.

AI for employee engagement

AI-driven surveys and feedback tools foster employee engagement by automating dynamic surveys that encourage honest and anonymous feedback. AI analyzes responses, conducts sentiment analysis, and uncovers patterns, providing actionable insights to enhance employee experiences.

🧲 Learn more about AI in employee engagement. We covered 7 applications in detail.

AI for performance management

AI tools assess employee performance by analyzing data such as attendance, feedback ratings, and project completion rates.

Managers can utilize AI-powered analytics to identify areas for support or coaching, improving employee performance.

👀 Check out the key applications of AI in performance management to ensure HR success.

AI for learning and development

AI tools enable personalized learning experiences by analyzing employee data and curating customized training content.

AI assists in practical learning through simulations, offers real-time feedback, and suggests additional training programs aligned with employee development goals.

📖 Discover multiple applications of AI in Learning Development to build a stronger workforce.

🦾 And check out our guide to AI-Based Learning Platforms, where we included examples, features, and the top AI-powered LMS to try.

AI for streamlined HR operations

Replace manual methods with AI tools to automate HR workflows, saving time and resources. Tasks such as system integration, scheduling, employee management, and communication can be automated, freeing up valuable resources. 

Plus, creating career frameworks and competency models becomes a breeze with genarative AI.

AI's data processing capabilities enable improved planning and enhanced business performance.

AI for enhanced employee experience

AI tools can make new employees feel less overwhelmed by walking them through the necessary forms to fill out, familiarizing them with company policies, and setting up their initial training sessions. 

Also, AI-powered chatbots can serve as 24/7 virtual assistants to handle employee queries and provide on-demand support, boosting their overall experience.

⚖️ How to choose the best AI tool for HR?

1. Data and integrations: Can the AI tool handle, process, and analyze your volume and type of data? Can the tool integrate with your existing systems and databases?
2. Functionality and features: Can the tool perform all the tasks you need? For instance, if you're looking for a tool to streamline the recruitment process, it should have capabilities like resume screening, candidate ranking, and interview scheduling.
3. User-friendly interface: Is the tool easy to use and intuitive for your HR team? The less training required, the better.
4. Customizability: Can the tool adapt to your organization's needs and processes?
5. Scalability: Can the tool grow with your organization? It should be able to handle increasing amounts of data and users over time.
6. Vendor reputation: Do they have a proven history of delivering what they promise? Check reviews and case studies to understand the vendor's track record.
7. Security and compliance: Does the tool comply with the data privacy regulations applicable to your region (e.g., GDPR in the EU)? Does it have robust security measures in place to protect your data?
8. Technical support: Will the vendor provide reliable customer service and technical support in case of any issues or queries?
9. Pricing structure: What are the total costs of implementing the tools? Are there any hidden costs? Finding a tool that offers good value for money and fits within your budget is important.
10. Trial period: Is there a trial period where you can test the product comprehensibly before committing to a long-term contract? This allows you to test the tool's capabilities in a real-world setting.

🕵️‍♀️ What to consider when implementing AI tools in HR?

Before implementing AI tools for HR in your organization, it is crucial to consider the following factors to ensure a smooth and effective integration.

• ✅ Identify specific HR needs and define the purpose: Identify the HR tasks and processes you want the AI tool to handle. Align its usage with your overall HR strategy and objectives to maximize its impact.
• ✅ Double check on data availability: AI tools heavily rely on accurate and reliable data. Ensure that the necessary data is available and up-to-date. Additionally, prioritize data privacy and implement robust security measures to protect sensitive information.‍
• ✅ Beware of ethical implications: Evaluate the potential ethical implications of using the AI tool. Guard against biases and discrimination by designing algorithms and models that treat employees fairly and equitably.
• ✅ Consider your existing technical infrastructure: Check if your current HR and IT systems are compatible with the AI tools you plan to use. You might need to upgrade your systems or ensure the AI tools integrate seamlessly with your existing tech stack.
• ✅ Budget all costs: Factor in the cost of the AI tool, including implementation, training, and ongoing maintenance. Align the tool's price with your company budget to ensure financial feasibility.

In addition to these factors, it is essential to:

• Start small: Begin with a limited number of AI tools rather than implementing multiple simultaneously. This approach allows you to evaluate their effectiveness and make adjustments accordingly.
• Gain stakeholder buy-in: Ensure all stakeholders are involved and supportive of the AI tool's implementation. Address any concerns or resistance through effective communication and engagement.
• Provide training: Train your HR team on effectively utilizing the AI tools. Equip them with the necessary skills and knowledge to correctly leverage the tools' capabilities.
• (For larger organizations) Pilot testing: Start with a small-scale pilot project to test the AI tool before rolling it out across the organization. Use the insights gained from this pilot to tweak and improve the implementation process.
• Monitor and analyze: Continuously monitor and analyze the performance of your chosen AI tool. Identify any issues or challenges and make necessary adjustments to optimize the tool's impact.

By considering these factors and following best practices, you can successfully integrate AI tools into your HR processes, enhancing efficiency and effectiveness in your organization.

Remember, successfully implementing AI tools in HR does not merely involve installing software but requires strategic planning, consistent monitoring, and continuous improvement.

➡️ Enjoy the benefits of next-gen HR tools with Zavvy AI 

Zavvy's AI tool is designed to revolutionize employee growth, performance, and feedback management.

With a host of actionable features, you can actively engage and nurture your organization's talent. Here's how:

• Integrate the AI Coach with Slack: Boost employee productivity by seamlessly integrating Zavvy's AI Coach with Slack. Empower your employees with productivity tips, instant answers to their questions, and support in solving various challenges. Use it to streamline writing feedback, finding learning resources, and setting development goals.
• Gain people insights: Leverage Zavvy's people insights to identify and facilitate better employee development opportunities. By understanding their needs and aspirations, you can foster stronger remote relationships and create an environment conducive to growth.
• Streamline training and onboarding: Take advantage of Zavvy's integrated AI features to streamline and optimize training, one-on-one sessions, and onboarding processes. This helps save time and ensures a seamless experience for both employees and managers.

Don't miss out on the opportunity to keep your employees engaged in the long run. 

📅 Schedule a free Zavvy demo today and witness how our powerful tool can transform your organization's workforce.

❓ FAQs

What is the use of AI in HR analytics?

AI automates the tasks involved in HR analytics, such as data collection, data cleaning, and data analysis. It also improves the accuracy and reliability of HR analytics. For example, it can identify patterns in data that would be difficult to identify manually.

What are HR tech tools?

HR tech tools are software applications that can automate and streamline HR processes such as recruitment, employee onboarding, performance management, employee engagement, payroll, benefits administration, and data analytics.